For the assistance of Members we have added some notes on procedure this year. Any Member that has any further queries on procedure is invited to contact MAG Central Office preferably by
email central-office@mag-uk.org or at the address below prior to Conference.
1pm Conference Opens
Conference will be opened by the National Chairman who will thereafter introduce the Conference Chairman, MAG's National Vice Chairman Mark Rutherford.
AGC Agenda in Depth
National Officers' Reports and Officers' Questions This is the item under which questions should be addressed to any National officer except the Treasurer or CEO, each of whom have their own spot on the
agenda. Officers' reports will have been circulated in writing by the time of the AGC via the February/March 2002 edition of StreetBiker. Additionally they will be posted on the MAG official website. They will also
be made available on paper at AGC. Any questions that members wish to address to officers must be addressed in the time allotted for this item. Questions must relate to the period since the last AGC (October 2001 in
this case) and should also relate directly to the area of competence of the officer in question or matters in which he/she has been directly involved.
Presentation of Financial Statement and Treasurer's Questions The National Finance Director (Treasurer) will present a financial statement and answer any questions that are forthcoming in relation to the same.
Chief Executive's Report / CEO's Questions The Chief Executive will answer questions relating to the management of MAG Central and the commercial areas in which he is working for MAG.
Election of Officers The officers to be elected in 2002 are - President National Chairman National Treasurer National Reps Liaison Officer National Clubs Officer
NB:
Where only one nomination has been received for each post election is automatic as is the case with local government and parliamentary elections, provided that the sole nominee is both alive and otherwise eligible at the time the election is held. It is custom and practice in MAG however to ask the Members present to endorse the return of unopposed candidates by a show of hands. Any nominee who fails to get an endorsement is still elected but should seek a vote of confidence from the National Committee immediately after the AGC.
The constitution (5 ii) says: 'Nominations for officers to be elected by the Annual Group Conference shall open on January 1st each year and shall close on February 1st.' The purpose of this is to let
all MAG Members know who is seeking election and what matters are to be discussed. The Members can thus make an informed choice as to whether they wish to attend the AGC and participate in the proceedings. It should
be remembered that the democratic means of replacing any post holder is to nominate an alternative candidate in accordance with the Constitution, to make the same known to the membership as the constitution
provides, and for a fair election to be contested at the appointed time and place.
In the event that there is more than one candidate for any given office election is by elimination ballot with the candidate
polling the lowest number of votes dropping out on each occasion, until one candidate has a majority.
Election of Directors of MAG (UK) Limited The directors of MAG (UK) Limited are legally
responsible for the administration of the company. Basically this involves every financial transaction entered into by MAG (UK) Limited however large or small, all contracts, staff matters, health and safety. Anyone
wishing to be nominated as a Director should take care to understand what the position entails. Directors can be held personally responsible for their actions. In extremis this can result in personal bankruptcy.
The NC voted unanimously at its December 2001 meeting to nominate the following for terms commencing April 2002:
Neil Liversidge Ian Mutch Mark Rutherford
Neil Liversidge and Ian Mutch are nominated for new four-year terms. Mark Rutherford is nominated as a replacement Director for the remainder of the term for which Phil Neale was originally
elected.
Proposals 1) Motion to reappoint auditors. 2) Motion to continue free affiliation of NABD 3) Other Motions submitted by closing date. The Constitution (5i) provides that - 'Notice
of proposals for the annual group conference shall be received in writing at the Central Office of the group not later than two months prior to the conference.' Those which aren't will not be debated.
Debate on the Composition and Future of the House of Lords Guest speakers to be advised.
President's Address
Any Other Business The duration of time allowed for Any Other
Business, and the scope of this item, is at the discretion of the Conference Chair. The rules of debate specifically exclude the introduction of matter for which notice could and should have been properly given in
accordance with the Constitution. This item must in any case finish by 17.30 to allow for the remaining formalities.
Awards The Freedom Award The Richard Tegg Award
The Steve Tannock Teamwork Award Honorary Life Membership Lifetime Achievement The Chairman's Award Please see the explanation given earlier in this Network Special for details as to what the awards are
given for.
Presentation of Donations
National Chairman's Vote of Thanks & Closing Address
